[5972] Contracting Assistant

Start date: 14- June
Clearance: NATO Secret or equivalent
Location: Brussels, Belgium (50% onsite working required)

Requirements

Skill, Knowledge & Experience:

• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.

• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
• Knowledge of using appropriate procurement methods;
• Experience with high value, high volume framework type contracts for services;

Desirable Experience and Education:

• NATO Procurement Knowledge and experience is desirable
• Working in the public sector;
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization
• Language Proficiency: Most of the work of the NCI Agency is conducted in the English language.


Duties & Role:

Under the direction of the Principal Contracting Officer, the incumbent will perform duties such as the following:

• Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency's procurement procedures;
• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
• Performs contract administration tasks including processing changes and amendments,
• Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework;
• Investigates, resolves or escalates procurement related issues and problems;
• Implements supplier service improvement actions and programmes;
• Supports the local internal Customers with procurement related issues;
• Provides high quality and timely contribution to ACQ and NCI Agency reporting;
• Keeps line manager informed of problems and concerns;
• Performs any other duties as may be required